Purpose of the Job
The Sr Accounting Clerk ensures AP, AR and Payroll transactions are processed efficiently and effectively. The role is responsible for a broad range of accounting activities including data entry, record keeping, journal entries, month-end support and generating reports.
Essential Job Responsibilities
Accounts Receivable: Review and analyze aging reports to identify bad debt risks and past due accounts. Take steps to work directly with customers to ensure payments are made within contractual terms. Generate invoices, process payments and apply cash.
Contract Review: Review supply agreements and quotes and ensure consistency with customer purchase orders and standards in Plex.
Aging: Investigate past due accounts and payment discrepancies. Identify and address causes. Ensure timely updates to GL and balance sheet as needed.
Accounts Payable: Process invoices ensuring pricing and terms are consistent with contracts and agreements. Reconciles discrepancies between purchase orders, receiving documents and contracts.
Payroll: Review payroll for accuracy, submit 401k file to provider, and process journal entries. Review quarterly tax payments, Unemployment Insurance Agency (UIA) payments.
Banking: Reconcile bank statements and monitor ACH transactions.
Budgeting: Develops and distributes monthly spending reports and reconciles account discrepancies.
Month-end Close: Supports the month-end close by reconciling accounts with the appropriate journal entries. Coordinates work with the VP of Finance and Coastal Group finance staff.
Procurement: Monitors the purchase to payment cycle to ensure spending oversite, compliance, and accurate GL accounts.
Reporting: Provide meaningful routine and ad-hoc management reports to support good decisions with valid information across the business.
Supplies: Maintain organization of office supplies and replenish supplies as needed. Establish min and max inventory levels to prevent outages and overstock. Initiate’s purchase orders with other suppliers as directed.